A Checklist for Planning a Wedding Party

wedding party


Planning a wedding party is an exciting and stressful time. You have to get everything ready for your guests, and it can be hard to manage it all. That’s why I created this checklist for myself so that I could make sure that everything got done on time! If you want to be as organized as possible while throwing a great party, just follow these steps:

Wedding ceremony

The wedding ceremony is the first thing that people will remember about your wedding, so it’s important to make sure that it’s memorable and meaningful, but also fun and lighthearted. The best way to do that is by having a short, sweet ceremony that reflects who you are as a couple.

Light Up Letters

  • Use light-up letters to spell out your name and your partner’s name.
  • Use a light-up letter to spell out the date of your wedding.
  • Use a light-up letter to spell out the hashtag you made for your wedding (or, if possible, make your hashtag).
  • Use a light-up letter to spell out the name of your venue—if it’s not too long!

Wedding reception

This section is all about the reception, which is the party after you get married. It’s also called a wedding reception (or just “reception” for short). The reception is your time to celebrate and have fun with friends and family.

This is where you’ll be spending most of your time during your wedding day, so it’s important that you make sure this part goes off without a hitch!

Here are some things to keep in mind when planning your reception:

Mobile Bar

Mobile bars are great for weddings, parties, and other events. Depending on the type of event you’re planning and your budget, mobile bar hire for parties can be used to serve cocktails, wine, beer—whatever you need! Mobile bars can be set up on a trailer or truck and moved around easily. A great option for large outdoor events where there is an abundance of space but not many options for setting up tables or chairs


The next step is deciding on a caterer. If you’re having your wedding at a venue that has its own in-house catering staff, those folks will be able to give you a list of approved caterers who can provide food and drinks for your guests. If not, you’ll have to do some research on the best options in your area.

Once you’ve narrowed down possible candidates and have spoken with them about their services (and gotten prices), make sure to get references and read reviews before making a final decision. Also, find out what kind of contract they offer—some vendors will require clients to use certain companies for other aspects of the wedding party, like flowers or photography—which could help lower costs overall if things go smoothly!

Food Catering Service

Choosing a catering company like this spit roast catering in Byron Bay is an important decision. You want to make sure that you’re going with someone who can manage your event, so it’s important to find out about their experience and how they handle weddings.

  • What are the catering company’s previous wedding events?
  • Do they have a good reputation?
  • Are they flexible in terms of menu options and pricing?
  • How are they at communicating with clients and ensuring that everything goes smoothly on the big day?
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Wedding cake

Choosing the right wedding cake flavor is one of the biggest decisions you’ll make while planning your big day. Most people have their hearts set on a classic, like chocolate or vanilla. But if you want to stand out from the crowd and usher in a new era of wedding cakes, why not get whimsical?

Here are some options for unconventional flavors:

  • Cotton candy (white frosting with pink sprinkles)
  • Strawberry shortcake (creamy filling sandwiched between white cake layers)
  • Coffee-flavored (chocolate frosting with mocha ganache)

There are so many more possibilities—you’re only limited by your imagination!


Flowers are an important part of the wedding. They are the first thing to catch your eye, so they must make a good impression. You can choose from many different types of flowers for your wedding, such as roses or daisies; however, if you’re on a budget and don’t want to spend too much money on flowers for your big day, then it might be wise to consider purchasing some artificial ones. Artificial flowers last longer than real ones do and tend not to wilt as easily over time either, which means that they’ll still look pretty when guests arrive at your venue!

Another option would be to rent real plants instead; this could cost less but will take up space in storage if not used again afterward (this isn’t ideal). If neither of these options appeals to you, then maybe consider ordering some beautiful silk flowers online instead. They look great without costing anything extra apart from postage fees, which aren’t too high anyway so long as they fit inside your home safely without being damaged by any pets who love chewing things up (or letting them outside where they could get eaten by birds).

Music & entertainment

One of the best ways to keep your guests entertained is to hire a DJ or band. While it’s tempting to just play music from your phone, this can be a mistake if you’re not careful. Wedding DJs and bands are professionals who know exactly how to keep everyone happy—they’ll make sure that everyone has something they like playing in the background, so there will always be something for people to dance to!

If you want good music at your wedding (and who doesn’t?), you must hire someone who knows what they’re doing. There are plenty of professional wedding DJs and bands out there who can provide excellent entertainment for any occasion—and if none of these options sound quite right for your special day, don’t worry: there are also many other forms of live entertainment available that might fit better with what kind of moods and themes are already present around them!

Wedding photography, videography & photo booth

  • Choose a photographer that is professional and experienced. Make sure the photographer is insured, has references, and a portfolio of work to show you.
  • Make sure the photographer has a contract for your review and signature that includes payment terms, contract length, cancellation policy, and more.
  • Ask about the availability of your photographer for certain things like family photos or other events after the wedding day.
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Decorations & lighting

Decorations are a great way to add color and style to your wedding and can include anything from balloons to flowers to candles. You can use them to create a theme for your special day or just have fun picking out decorations that match your personality. Decorations can also be used to make your wedding look more expensive than it is—if nothing else, they’ll give people something pretty to look at while avoiding awkward moments where they might ask how much everything costs.


  • Check that the venue has enough rooms for your wedding party. Your planner should have already booked a block of rooms at a nearby hotel or bed-and-breakfast, but it’s still worth making sure there are plenty of rooms available. If you’re planning to host an evening reception, you’ll want to make sure they aren’t all booked up by your guests!
  • Find out if the venue is within proximity to the ceremony and reception sites. It’s no fun trying to navigate through traffic during rush hour when you could be enjoying cocktails with your friends instead!
  • Look into whether this venue has a good reputation among brides who’ve previously used them (and their vendors). You don’t want someone taking advantage of your excitement and inexperience; research is key!
  • Make sure they’re within budget before signing anything official—you never know what unexpected costs may arise along the way!

The best, most detailed checklist for planning a wedding party that you’ll ever need!

You’re most likely looking for the best, most detailed checklist for planning a wedding party that you’ll ever need. You want to know that this list is comprehensive and covers all of your bases when it comes to planning your big day. Well, look no further: here you’ll find just what you need!

This quick-reference guide will help ensure that no detail is overlooked. With sections ranging from “Ceremony Site Details” to “Music Selection,” this handy resource will be your go-to resource as you plan every aspect of your big day. And once you start working through the checklist, we think you’ll agree with us: there’s nothing else out there like it!

Whether or not you’ve got everything crossed off yet (or even started), our team at The Best List has done their best work yet with this list! So whether or not it’s time for some champagne corks to pop—because we’re sure as hell ready for one—we hope these tips can help make planning easier than ever before!


So, there you have it: the best, most detailed checklist for planning a wedding party. We hope that this list is helpful and that you’re able to check off everything on time. If you follow these tips and checklists, we know that your big day will be nothing short of amazing!


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